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Topeka Quarter Midget Association
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Bylaws:
Topeka Kansas Quarter Midget Association Constitution and Bylaws
ARTICLE I: NAME AND PURPOSE
SECTION A:
This organization shall be known as the Topeka Kansas Quarter Midget Association. Referred to as
TKQMA as a branch of QMA (Quarter Midgets of America).
SECTION B:
Its purpose shall be to create and maintain a clean, safe, healthy sport, which may be enjoyed as a family
sport.
SECTION C:
This shall be a non-profit organization. All earnings shall be used by the association to improve, expand, and
extend its facilities. Should this organization dissolve; any monies left in the organization will be deposited
with QMA for a period of five years. In the event TKQMA reforms, QMA will return the money.
ARTICLE II: MEMBERSHIPS
SECTION A:
Any person, man or woman, who is interested in the objectives of TKQMA, may apply for membership in this
organization. This organization reserves the right to refuse membership to any person.
SECTION B:
All members shall take part in the programs as assigned, and perform any other duties that may fall in their
lot.
SECTION C:
The annual TKQMA dues will include QMA dues paid by TKQMA for each membership, and the track
insurance. All dues will be payable at the first meeting in October. Any person paying after September 1st
will be paid through the following year. If any person’s dues remain unpaid for six months after they become
due, his/her name shall be removed from the roll of members. Only current paid active members who have
been a member of TKQMA for at least ninety (90 days) shall be entitled to vote, with one vote per TKQMA
membership. Under NO circumstances will absentee balloting be allowed. Only members present at the club
meeting will be eligible to vote.
*An active member is defined as a member with a registered driver. Interpretation: Active is defined as
being a paid member of TKQMA for ninety (90) days and participating in four (4) TKQMA events. For
example, racing programs, work parties, concession, tower, and local special events.
Family memberships are available for families that include a handler(s) and driver(s). A family membership
is defined as husband, wife or couple cohabitating, and all drivers under the age of 18 years old of that
immediate family that live in the same household.
Alternate handler memberships are for individuals who want to handle a driver and car, but do not want a
family membership. Alternate handlers have no voting rights and cannot hold an office.
ARTICLE III: OFFICES
SECTION A:
The Board of Directors of TKQMA shall be the President, Vice President, Secretary, Treasurer, Race
Director, Technical Director, Safety Director, Track Director and Novice Director. Five officers shall
constitute a quorum at all officers meetings. The board shall have the power and authority to enforce all
Rules and Regulations as set forth in these By-Laws and to conduct club business in the event of an
emergency. An officer temporarily unable to perform any duties as specified in Section F shall provide
adequate notification to the Race Director (if a race meet is involved) or the President.
SECTION B: ELECTION AND TERM
The officers shall be nominated from the floor the first regular meeting in September, with a verbal
acceptance at that meeting. The nominees will be voted on by ballot at the first regular meeting in October.
A majority vote shall be necessary to elect. When there is only one nominee for an office, he/she may be
elected by voice. All officers will serve a term of one (1) year-january 1st – December 31st. A quorum shall
consist of those members present at any regular or special meeting of TKQMA
SECTION C: ELIGIBILITY
Any member of TKQMA shall be eligible for election to any office provided that he/she:
a) Is in good standing
b) Has been a member of TKQMA for at least six months prior to election.
SECTION D: VACANCIES OF OFFICE
If any office shall become vacant, the President shall, at the earliest possible date thereafter, order a special
election of the membership, for the purpose of filling such office. The member thus elected shall immediately
enter upon his/her duties and shall hold office until the next regular election.
SECTION E: REMOVAL OF OFFICERS
Any officer may be removed for cause by the majority vote of the members.
SECTION F: DUTIES OF OFFICERS
1. President
a) Preside at all meetings.
b) Call special meetings at his discretion, subject to the limitations of Article IV, Section B.
c) Appoint all committees not otherwise provided for.
d) Make provision for the discharge temporarily of necessary duties of absent or suspended members.
e) Vote only to make or break a tie. In some instances, he/she may find it diplomatic to waive his/her right to
vote. If voting is by ballot and the President is a member of TKQMA, he/she has the right to vote regardless
of the outcome.
f) Become a member of any special committee only by the vote of TKQMA
g) See that the regulations of TKQMA are enforced.
h) Carry out assignments and instructions given to him/her by vote of TKQMA
i) Appoint members to attend to the special needs of the club..
2. Vice President
a) Shall be an aide to the President and in case of the absence, disability or resignation, assume and
perform the duties of the President.
b) Be directly responsible for trophies and awards and create a Proposed Race Schedule.
3. Secretary
a) Keep a permanent record book of the proceedings of all meetings.
b) Issue notices of meetings and agenda after consultation with the President.
c) Conduct the correspondence of TKQMA.
d) Keep a current list of all members available.
e) Have custody of the Topeka Constitution and By-Laws and have custody of the Topeka Rules and
Regulations.
f) Submit, by hand or mail, the following items to all TKQMA members: current membership list, TKQMA by-
laws, TKQMA racing rules and regulations, and monthly general meeting minutes.
4. Treasurer
a) Collect all fees and dues.
b) Pay all bills of TKQMA and render an accounting each month of all receipts and expenditures.
c) Submit the books to be audited on an annual basis.
d) Complete annual filings for corporation.
5. Race Director
a) Coordinate the time trials and work with the scorekeeper's in setting up the races on each race date. It is
the duty of the Race Director to see that alternates are appointed to fill the job of any official who does not
appear for a race program. He/she will recommend replacement or changes in the officials or racing
schedules.
b) He/she is in charge of coordinating the activities of the Pit Steward, Technical Committee, Safety
Director, Timers and Scorekeepers and will see these positions are filled for each race date.
c) Appoint a pit steward for each race day that shall inform the car handlers of the position of their car in the
line-up gate during timing and race events.
d) Authority to cancel an event for inclement weather.
6. Technical Director
a) Be in charge of the Technical Committee to handle the technical affairs of TKQMA, as per rules and
regulations.
b) Assist the Safety Director at meets when necessary.
c) Authorized to select a third member to be committee person for a Technical Committee.
d) The Technical Committee may protest any car at any time and cause it to be torn down and inspected.
7. Safety Director
a) Handle all safety affairs of TKQMA and be responsible to see that all cars meet the QMA safety rules.
b) Hold safety inspections on opening day and inspect one class each week thereafter.
c) Be observant at all times of any safety violations.
d) Be responsible to the Race Director in seeing that the race track and track equipment is in a safe
condition.
e) Be an assistant to the Technical Director.
f) All cars must be checked at the track by the Safety Director or Technical Committee when appearing after
having a collision.
8. Track Director
a) Be responsible for opening and closing the judges’ stand and public address system for all meets.
b) Make sure the track is in a safe racing condition, and the stopwatch or electric timer is in accurate
working order, etc.
9. Novice Director
a) In charge of the TKQMA novice program as per current QMA handbook.
b) Works with the Regional Director, who is in charge of the Novice Program for the region.
ARTICLE IV: MEETINGS
SECTION A: GENERAL MEETINGS
a) To transact the business of TKQMA
b) A general meeting will be held once per month with a minimum of one week notification of the time and
place posted on the TKQMA website.
c) Robert’s Rules of Orders for Parliamentary procedure will be followed.
SECTION B: SPECIAL MEETINGS
May be called by the President of TKQMA after consulting the other elected officers, if he/she is convinced
that the need is sufficient urgent. Special meetings will be held directly before the next race meet or at
another appropriate time with prior notification to all members.
SECTION C: ORDER OF BUSINESS
In all regular meetings of TKQMA, the order of business shall be as follows:
a) Call to order
b) Reading of the minutes of the last meeting and their approval.
c) Reports of special committees
d) Unfinished business
e) New business
f) Adjournment
ARTICLE V: SUSPENSION OF MEMBERS
SECTION A: SUSPENSION
Any member of TKQMA may be suspended if found guilty of any violations in the TKQMA Rules and
Regulations, following the QMA Code of Conduct.
SECTION B: PERMANENT SUSPENSION
If a member’s actions result in a permanent suspension from TKQMA, QMA will be notified of the
proceedings.
SECTION C: SUSPENSION GUIDELINES
Any member may be suspended from TKQMA for actions or activities detrimental to the objective,
purposes, and operation of this organization. If action is taken on permanent suspension of any member, it
will be decided by a majority vote of the members present at a regular or special meeting with written
notification prior to the meeting.
ARTICLE VI: AMENDMENTS
The Constitution and By-Laws of TKQMA may be amended at any regular business meeting of TKQMA with
a majority vote of those present, provided that written notice of the proposed amendments have been given
to all TKQMA members.
Topeka Kansas Quarter Midget Association Constitution and Bylaws
ARTICLE I: NAME AND PURPOSE
SECTION A:
This organization shall be known as the Topeka Kansas Quarter Midget Association. Referred to as
TKQMA as a branch of QMA (Quarter Midgets of America).
SECTION B:
Its purpose shall be to create and maintain a clean, safe, healthy sport, which may be enjoyed as a family
sport.
SECTION C:
This shall be a non-profit organization. All earnings shall be used by the association to improve, expand, and
extend its facilities. Should this organization dissolve; any monies left in the organization will be deposited
with QMA for a period of five years. In the event TKQMA reforms, QMA will return the money.
ARTICLE II: MEMBERSHIPS
SECTION A:
Any person, man or woman, who is interested in the objectives of TKQMA, may apply for membership in this
organization. This organization reserves the right to refuse membership to any person.
SECTION B:
All members shall take part in the programs as assigned, and perform any other duties that may fall in their
lot.
SECTION C:
The annual TKQMA dues will include QMA dues paid by TKQMA for each membership, and the track
insurance. All dues will be payable at the first meeting in October. Any person paying after September 1st
will be paid through the following year. If any person’s dues remain unpaid for six months after they become
due, his/her name shall be removed from the roll of members. Only current paid active members who have
been a member of TKQMA for at least ninety (90 days) shall be entitled to vote, with one vote per TKQMA
membership. Under NO circumstances will absentee balloting be allowed. Only members present at the club
meeting will be eligible to vote.
*An active member is defined as a member with a registered driver. Interpretation: Active is defined as
being a paid member of TKQMA for ninety (90) days and participating in four (4) TKQMA events. For
example, racing programs, work parties, concession, tower, and local special events.
Family memberships are available for families that include a handler(s) and driver(s). A family membership
is defined as husband, wife or couple cohabitating, and all drivers under the age of 18 years old of that
immediate family that live in the same household.
Alternate handler memberships are for individuals who want to handle a driver and car, but do not want a
family membership. Alternate handlers have no voting rights and cannot hold an office.
ARTICLE III: OFFICES
SECTION A:
The Board of Directors of TKQMA shall be the President, Vice President, Secretary, Treasurer, Race
Director, Technical Director, Safety Director, Track Director and Novice Director. Five officers shall
constitute a quorum at all officers meetings. The board shall have the power and authority to enforce all
Rules and Regulations as set forth in these By-Laws and to conduct club business in the event of an
emergency. An officer temporarily unable to perform any duties as specified in Section F shall provide
adequate notification to the Race Director (if a race meet is involved) or the President.
SECTION B: ELECTION AND TERM
The officers shall be nominated from the floor the first regular meeting in September, with a verbal
acceptance at that meeting. The nominees will be voted on by ballot at the first regular meeting in October.
A majority vote shall be necessary to elect. When there is only one nominee for an office, he/she may be
elected by voice. All officers will serve a term of one (1) year-january 1st – December 31st. A quorum shall
consist of those members present at any regular or special meeting of TKQMA
SECTION C: ELIGIBILITY
Any member of TKQMA shall be eligible for election to any office provided that he/she:
a) Is in good standing
b) Has been a member of TKQMA for at least six months prior to election.
SECTION D: VACANCIES OF OFFICE
If any office shall become vacant, the President shall, at the earliest possible date thereafter, order a special
election of the membership, for the purpose of filling such office. The member thus elected shall immediately
enter upon his/her duties and shall hold office until the next regular election.
SECTION E: REMOVAL OF OFFICERS
Any officer may be removed for cause by the majority vote of the members.
SECTION F: DUTIES OF OFFICERS
1. President
a) Preside at all meetings.
b) Call special meetings at his discretion, subject to the limitations of Article IV, Section B.
c) Appoint all committees not otherwise provided for.
d) Make provision for the discharge temporarily of necessary duties of absent or suspended members.
e) Vote only to make or break a tie. In some instances, he/she may find it diplomatic to waive his/her right to
vote. If voting is by ballot and the President is a member of TKQMA, he/she has the right to vote regardless
of the outcome.
f) Become a member of any special committee only by the vote of TKQMA
g) See that the regulations of TKQMA are enforced.
h) Carry out assignments and instructions given to him/her by vote of TKQMA
i) Appoint members to attend to the special needs of the club..
2. Vice President
a) Shall be an aide to the President and in case of the absence, disability or resignation, assume and
perform the duties of the President.
b) Be directly responsible for trophies and awards and create a Proposed Race Schedule.
3. Secretary
a) Keep a permanent record book of the proceedings of all meetings.
b) Issue notices of meetings and agenda after consultation with the President.
c) Conduct the correspondence of TKQMA.
d) Keep a current list of all members available.
e) Have custody of the Topeka Constitution and By-Laws and have custody of the Topeka Rules and
Regulations.
f) Submit, by hand or mail, the following items to all TKQMA members: current membership list, TKQMA by-
laws, TKQMA racing rules and regulations, and monthly general meeting minutes.
4. Treasurer
a) Collect all fees and dues.
b) Pay all bills of TKQMA and render an accounting each month of all receipts and expenditures.
c) Submit the books to be audited on an annual basis.
d) Complete annual filings for corporation.
5. Race Director
a) Coordinate the time trials and work with the scorekeeper's in setting up the races on each race date. It is
the duty of the Race Director to see that alternates are appointed to fill the job of any official who does not
appear for a race program. He/she will recommend replacement or changes in the officials or racing
schedules.
b) He/she is in charge of coordinating the activities of the Pit Steward, Technical Committee, Safety
Director, Timers and Scorekeepers and will see these positions are filled for each race date.
c) Appoint a pit steward for each race day that shall inform the car handlers of the position of their car in the
line-up gate during timing and race events.
d) Authority to cancel an event for inclement weather.
6. Technical Director
a) Be in charge of the Technical Committee to handle the technical affairs of TKQMA, as per rules and
regulations.
b) Assist the Safety Director at meets when necessary.
c) Authorized to select a third member to be committee person for a Technical Committee.
d) The Technical Committee may protest any car at any time and cause it to be torn down and inspected.
7. Safety Director
a) Handle all safety affairs of TKQMA and be responsible to see that all cars meet the QMA safety rules.
b) Hold safety inspections on opening day and inspect one class each week thereafter.
c) Be observant at all times of any safety violations.
d) Be responsible to the Race Director in seeing that the race track and track equipment is in a safe
condition.
e) Be an assistant to the Technical Director.
f) All cars must be checked at the track by the Safety Director or Technical Committee when appearing after
having a collision.
8. Track Director
a) Be responsible for opening and closing the judges’ stand and public address system for all meets.
b) Make sure the track is in a safe racing condition, and the stopwatch or electric timer is in accurate
working order, etc.
9. Novice Director
a) In charge of the TKQMA novice program as per current QMA handbook.
b) Works with the Regional Director, who is in charge of the Novice Program for the region.
ARTICLE IV: MEETINGS
SECTION A: GENERAL MEETINGS
a) To transact the business of TKQMA
b) A general meeting will be held once per month with a minimum of one week notification of the time and
place posted on the TKQMA website.
c) Robert’s Rules of Orders for Parliamentary procedure will be followed.
SECTION B: SPECIAL MEETINGS
May be called by the President of TKQMA after consulting the other elected officers, if he/she is convinced
that the need is sufficient urgent. Special meetings will be held directly before the next race meet or at
another appropriate time with prior notification to all members.
SECTION C: ORDER OF BUSINESS
In all regular meetings of TKQMA, the order of business shall be as follows:
a) Call to order
b) Reading of the minutes of the last meeting and their approval.
c) Reports of special committees
d) Unfinished business
e) New business
f) Adjournment
ARTICLE V: SUSPENSION OF MEMBERS
SECTION A: SUSPENSION
Any member of TKQMA may be suspended if found guilty of any violations in the TKQMA Rules and
Regulations, following the QMA Code of Conduct.
SECTION B: PERMANENT SUSPENSION
If a member’s actions result in a permanent suspension from TKQMA, QMA will be notified of the
proceedings.
SECTION C: SUSPENSION GUIDELINES
Any member may be suspended from TKQMA for actions or activities detrimental to the objective,
purposes, and operation of this organization. If action is taken on permanent suspension of any member, it
will be decided by a majority vote of the members present at a regular or special meeting with written
notification prior to the meeting.
ARTICLE VI: AMENDMENTS
The Constitution and By-Laws of TKQMA may be amended at any regular business meeting of TKQMA with
a majority vote of those present, provided that written notice of the proposed amendments have been given
to all TKQMA members.
| 1121 SW University Blvd. Topeka, KS 66619 |
